Southern New England's weather can be unpredictable, making it essential to have a solid inclement weather plan in place for your event. We understand the importance of creating a seamless event experience for our clients, no matter what Mother Nature has in store. Here are some key considerations to ensure your event is just as special, rain or shine:
Connect the Catering Cook Tent to the Reception Tent
To avoid any issues with food getting wet during unexpected rain, it's important to connect the catering cook tent to the reception tent. This ensures the food stays dry and the caterers can continue to serve delicious meals without any interruptions.
Consider the Size and Capacity of the Reception Tent
Depending on the guest count and the size of the existing reception tent, it may be possible to move the ceremony and cocktail hour under the same tent. However, for larger events, it may be necessary to add an additional tent for these parts of the celebration. This ensures everyone stays dry and comfortable for the duration of your event.
Think About Temperature Control
When planning your tented event, it's essential to consider temperature control options that ensure your guests' comfort, no matter the weather. Whether you're expecting a slightly warmer day or a cooler evening, we have some suggestions to keep everyone comfortable. For cooler temperatures, providing pashminas for guests to wrap themselves in is a thoughtful touch that adds a personal and cozy element to the event. On those especially hot summer days, consider incorporating hand fans into your event. These elegant and practical accessories not only provide relief from the heat but also serve as charming keepsakes for your guests. When it comes to combatting colder temperatures, we recommend incorporating heating options into the tent to ensure that everyone stays warm and cozy and can fully enjoy the festivities.
Prepare for the Unexpected
No matter how well you plan, unexpected weather can still happen. It's important to be prepared with backup plans and to communicate these with your event team in advance. This includes having additional tenting and marquees available, as well as contingency plans for power outages and other unexpected occurrences.
Our team is equipped to handle all of the above considerations and more, to ensure your event is a success no matter what the weather may bring.
Connect with our Experience Specialists today to get the planning process started. We can’t wait to bring your vision to life!